GBC Minutes
BCCS Grandparents Booster Club
Join the BCCS Grandparents Booster Club (GBC). Kickoff Enrollment for the 2009-2010 School Year will be during Open House in August, however you will be able to join anytime after that also. No Dues This Year.
** Meetings held the second Tuesday of each month at
7:00pm in the Library at the school. Please join us **
BACONTON COMMUNITY CHARTER SCHOOL
GRANDPARENTS BOOSTER CLUB MEETING
Minutes of November 9, 2010
President Donna Shiver called the meeting to order at 7:00 pm and welcomed all present. This meeting was held at the home of Jimmy and Beth Woods. Jimmy opened with prayer. Ten members and one visitor were present. Members attending were Donna Shiver, John and Cora Baucom, Cindy Everson, Norma Gilpatrick, Jackie Rouse, Jimmy and Beth Woods, Linda Bell, Marsha Humphries and visitor Earl Cone.
Twelve members met November 1 to discuss final preparation for the fall festival. Members included Donna Shiver, Cindy Everson, Carole Pollock, Charles Pollock, Terrie Swain, Norma Gilpatrick, Bobby and Eva Suggs, Jimmy and Beth Woods, Gail White and Jackie Rouse.
We discussed the fall festival and members provided ideas for next year. Some ideas included:
· Need approximately 188 corns dogs
· Make double hamburgers, or get bigger burgers.
· Mustard, ketchup , mayonnaise and crackers need to be handed out
· A trash can needs to be next to the condiment table if we have one
· Use larger cups for hot chocolate and coffee and sell for $1.00; over 300 cups of hot chocolate sold. Increase hot chocolate if the weather is cold
· The roaster pan worked well for the chili. Need two next year.
· Have some other type of warmer for the hamburgers, hotdogs and hotdogs. Possible another roasting pan.
· Possibly add a Chicken and Rice Perlo
The meeting was adjourned at 8:20. Our next meeting will be March 8 at 7:00 in the school library.
BACONTON COMMUNITY CHARTER SCHOOL
GRANDPARENTS BOOSTER CLUB MEETING
Minutes of October 12, 2010
President Donna Shiver called the meeting to order at 7:00 pm and welcomed all present. Donna opened with prayer. Thirteen members were present. Members attending were Donna Shiver, Jimmy and Beth Woods, Carole Pollock, Gail White, Cindy Everson, Linda Bell, Norma Gilpatrick, Eva and Bobby Suggs, Lynne Brown, Jackie Rouse and Marsha Humphries.
The Fall Festival was discussed in detail. Members volunteered for specific items. Jimmy is responsible for the tables and Norma will reserve the tent. Items available and prices of each are listed below.
|
Item |
Quantity |
Sale price |
Responsible member/ Donating Party
|
|
Chili |
35 true gallons (may increase) |
$2.00 |
Multiple members |
|
Hot dogs |
150 |
$1.50 |
Little Red Dog House 100, Donna 50; Jackie & Eva - buns |
|
Corn Dogs |
128 |
$1.50 |
Jimmy/ Cindy |
|
Pickles |
8 gallons |
.50 |
Carole |
|
Hamburgers |
500 |
$2.00 |
Burger King (meat & buns) |
|
Boiled Peanuts |
|
$2.00 |
Tommy and Jackie Rouse |
|
Fried Peanuts |
|
$1.00 |
Beth & Jimmy |
|
Nachos & Cheese |
10 Bags & Gallons |
$2.50 |
Jackie & Gail |
|
Hot Chocolate & Coffee |
? |
$1.00 |
Linda- coffee, Bobby & Eva Suggs- hot chocolate |
|
Sugar and Creamer |
- |
- |
Donna/ Jr class |
|
Chips |
|
.50 |
Donna/ Jr Class |
|
Drinks |
800 |
$1.00 |
Donna & Marsha |
|
Water |
|
$1.00 |
Multiple members |
|
Condiments & other |
- |
|
Jackie & Gail-mayo, Burger King- mustard & ketchup, Linda- mustard & ketchup; milk- Eva |
We will have a meeting at the school library on Monday, November 1 at 7:00 to update details on the fall festival. This will be a very important meeting.
The next regular meeting will be 7:00 Tuesday, November 9. Donna adjourned the meeting at 8:10 pm.
BACONTON COMMUNITY CHARTER SCHOOL
GRANDPARENTS BOOSTER CLUB MEETING
Minutes of September 14, 2010
President Donna Shiver called the meeting to order at 7:00 pm and welcomed all present. Donna opened with prayer. Eight members were present. Members attending were Donna Shiver, Jimmy and Beth Woods, Carole Pollock, Gail White, Cindy Everson, Linda Bell and Jackie Rouse.
Treasurer’s Report: Treasurer Carole Pollock gave the treasurer’s report. Jackie Rouse made motion to approve the report and seconded by Gail White. All in favor. Report approved.
Old Business: Carole Pollock read August minutes in absence of secretary, Marsha Humphries. Linda Bell made motion to approve the minutes as read and Beth Woods made second. All in favor. August minutes approved.
Jackie brought information on the Pizza Hut coupon cards and the Krispy Kreme Donut booklet. The pizza coupon card provides discounts for future Pizza Hut purchases. It sells for $10, the club would keep $6 and Pizza Hut keeps $4. With much discussion on the Pizza card idea, Donna Shiver suggested holding off the pizza cards for further review. The Donut booklet has discounted coupons for future Krispy Kreme purchases. Krispy Kreme keeps $3 and we would determine the price of the selling price for each booklet. Jackie suggested purchasing 100 coupon booklets at a cost of $300. We will sell the booklets at a $6 for a $300 profit. Gail made motion to approve donut booklet purchase and Jimmy made second. Motion passed.
New Business:Club membership and membership drive options were discussed. Jackie and Gail have a list of grandparents from their grandchildren’s classroom.
The Fall Festival 2010 was discussed. Last year’s November 2009 minutes were read by Carole to remind us of things we could do to improve. After much discussion, we will consider asking people for money to purchase items if they do not want to work in the booth. We would then buy items instead of counting on items to be brought to us. A list of items and duties would be compiled by Cindy, and then delegated. More discussion and details on the Fall Festival next month.
The next regular meeting will be 7:00 Tuesday, October 12. This will be an important meeting concerning Fall Festival information. Donna adjourned the meeting at 8:00 pm.
BACONTON COMMUNITY CHARTER SCHOOL
GRANDPARENTS BOOSTER CLUB MEETING
Minutes of August 10, 2010
President Donna Shiver called the meeting to order at 7:03 pm and welcomed all present. Jimmy gave an opening prayer. Thirteen members were present. Members attending were Donna Shiver, Jimmy and Beth Woods, Norma Gilpatrick, Carole Pollock, John and Cora Baucom, Marsha Humphries, Gail White, Cindy Everson, Linda Bell, Jackie Rouse and Lynne Brown.
Treasurer’s Report: Treasurer Carole Pollock gave the treasurer’s report. Jackie made motion to approve the report and second by Cindy. All in favor. Minutes approved.
Old Business: Secretary Marsha Humphries read May minutes. Jimmy made motion to approve the minutes as read and Linda made second. All in favor. May Minutes approved.
The 2010 scholarship recipients were Kaitlyn Mathis and Sunshine Presley.
Donna thanked Carole for the mass emails to members for meetings notices and other club updates.
New Business: Open House will be at the school on Sunday from 3:30 – 5:00. Members are invited. We will have a table set up to invite new members for the new school year.
We discussed having a snack table set up for teachers on the first day of school. Cindy made motion to set this up in the lunchroom. Second by Donna. All in favor.
We discussed the possibility of updating the auditorium with paint and new seating. Safety issues included shutters for the windows and doors that meet fire standards. Also, some of the Geography and History teachers have expressed a need for roll down maps. Donna will speak to Mrs. Pinson about both of these ideas and update members at the next meeting.
The Fall Festival is Saturday, November 6. We briefly discussed our booth. Boiled peanuts will be donated to the club and will be available as a menu item. More discussion on the Fall Festival next month.
We discussed other fund raising events such as a Pizza Card and a Donut Card.
We are continuing with the can recycling. Carole Hays has agreed for her Art class to paint old political signs as a reminder to go green and recycle. These signs will be placed at strategic places around the school.
The next regular meeting will be 7:00 Tuesday, September 14. Donna adjourned the meeting at 7:55 pm.
BACONTON COMMUNITY CHARTER SCHOOL
GRANDPARENTS BOOSTER CLUB MEETING
Minutes of May 11, 2010
President Donna Shiver called the meeting to order at 7:00 pm and welcomed all present. Donna gave an opening prayer. Eleven members were present. Members attending were Donna Shiver, Jimmy and Beth Woods, Norma Gilpatrick, Carole and Charles Pollock, John and Cora Baucom, Marsha Humphries, Gail White and Cindy Everson.
Treasurer’s Report:
Treasurer Carole Pollock gave the treasurer’s report. The club reimbursed the school $1,337.10 for computer repairs and gave $150.00 for student Leah Brock to attend the HOBY conference.
Donna made a motion to approve the report. Cindy made second. Treasury report approved.
Old Business:
Secretary Marsha Humphries read April minutes. Jimmy made motion to approve the minutes as read and Carole made second. Minutes approved.
The First Tea Party is tabled until next year.
We have not received any education resource requests from the school as of this date.
New Business:
Scholarship applications were available for review by attending members. Members voted for two applicants by secret ballot.
The two BCCS Scholarships will be given at Honor’s Night on Tuesday, May 18, 2010 at 7:00 PM. Mrs. Cora Baucom will present the award to the selected graduates.
New officers were discussed. Cindy Everson was nominated as Vice President by Jimmy, second by Donna. No one opposed. All other officers will remain as is.
We discussed the idea of having a Grandparent Day next year possibly in September. This idea is tabled until next year.
We discussed the idea of having a scholarship committee of three club members next year to review scholarship applicants. This committee would make a selection and bring before the club for final vote. This will be discussed again next school term.
The next regular meeting will be 7:00 Tuesday, August 10, 2010.
Donna adjourned the meeting at 7:55 pm.
BACONTON COMMUNITY CHARTER SCHOOL
GRANDPARENTS BOOSTER CLUB MEETING
Minutes of April 13, 201
President Donna Shiver called the meeting to order at 7:00 pm and welcomed all present. Donna gave an opening prayer. Eight members were present. Members attending were Donna Shiver, Gail White, Don and Barbara O’Steen, Jimmy and Beth Woods, Carole Pollock and Marsha Humphries.
Treasurer’s Report:
Treasurer Carole Pollock gave the treasurer’s report. The club made a profit of $1,026 on the fern sale. In February , we agreed to refurbish computers at the school; however, we have not received a bill as of this date. Marsha made a motion to approve the report. Don made second. Treasury report approved.
Old Business:
Secretary Marsha Humphries read March minutes. An amendment was made to the February minutes concerning the number of smart boards available at the school and approval of refurbishing computers. Jimmy made motion to approve and Carole made second. Minutes approved as read.
Ferns arrived at the school today. All ferns were picked up by members so that they can be delivered.
New Business:
Graduation is May 27 at 7:00 PM. The scholarship for 2010 was discussed. Jimmy made motion to have two awards at $1,000.00 each. Carole made second. Motion was approved. Scholarship packets will be given to the guidance councilor for distribution to seniors. The deadline for applications is Friday, May 7. Members will have an opportunity to review all applications.
We made a love offering to the Ronnie Crammer family. Mr. Crammer had been assisting us with the cans and was tragically killed last week.
We will be requesting ideas from teachers and staff for educational resources needed at the school.
A First Grade Tea Party was discussed. Two other schools in the area have participated in this type of event last year where manners and simple etiquette is taught and then students attend a tea party. Marsha will talk with a first grade representative and report back.
New officers will be discussed at the next meeting.
The next regular meeting will be 7:00 Tuesday, May 11, 2010.
Donna adjourned the meeting at 7:50 pm.
Minutes of March 9, 2010
President Donna Shiver called the meeting to order at 7:00 pm and welcomed all present. Jimmy Woods gave an opening prayer. Fourteen members were present. Members attending were Donna Shiver, Cora and John Baucom, Jackie Rouse, Gail White, Terrie Swain, Carole Pollock, Marsha Humphries, Cindy Everson, Beth and Jimmy Woods, Quida Holder, Lynn Brown and Linda Bell.
Treasurer’s Report:
Treasurer Carole Pollock gave the treasurer’s report. We purchased large suckers from Dollar General for the kindergarten class. These suckers will be presented to them at the Kindergarten Graduation in May. The Grandparent Club makes this presentation every year. Cindy made a motion to approve the report. Donna made second. Treasury report approved.
Old Business:
Secretary Marsha Humphries read February minutes. Carole made motion to approve and Jimmy made second. Minutes approved as read.
Members turned in their Foxfire Fern orders and money to Carole. Pamphlets about fern sales went home with students and these orders and money will be due in by March 19. Grandparent members can continue to accept orders until this time. Additional orders and money must be turned in to Carole on March 19. Ferns should be in around April 14 and members will be notified in advance. Carole will email members to report fern order totals.
No class, club or organization of BCCS agreed to assist in the fern fundraiser.
The Gold Event is tabled until the next meeting.
New Business:
The wired can baskets that were used at the fall festival were taken to the ball field. Lynn Brown will donate some exterior signs for the purpose of reminding the public to recycle cans. This effort should increase can volume which helps the school and helps the environment. Lynn will contact Carole Hays’s Art Department about repainting these signs. These signs will be used at strategic points at the ball field and school.
Since there seems to be a never ending task of trash being found in the can baskets and can wagon, we will hire Ronnie Cramer, a Baconton citizen, to maintain these can stations for one month. He will also collect the cans at the ball field and take to the can wagon. His rate of pay will be $25 per week. We will review this agreement at the next meeting. Jimmy made motion to approve. Cindy made second. Motion approved.
It was discussed that their needs to be some additional light at the gate entrance next to the library. Cindy will inquire with Georgia Power about additional lighting for the school. Since this area is dark and the concrete is uneven, any additional lighting at the area would be a security and safety advantage.
Next month the scholarship will be discussed at the meeting.
We briefly discussed additional fund raiser ideas such as a pancake supper, bake sale and raffle. These ideas were tabled until another meeting.
The next regular meeting will be 7:00 Tuesday, April 13, 2010.
Donna adjourned the meeting at 7:50 pm.
Minutes of February 9, 2010
President Donna Shiver called the meeting to order at 7:00 pm and welcomed all present. Cindy Everson gave an opening prayer. Fourteen members were present. Members attending were Donna Shiver, Jackie Rouse, Gail White, Terrie Swain, Carole and Charles Pollock, Marsha Humphries, Cindy Everson, Beth and Jimmy Woods, Quida Holder, Norma Gilpatrick and Bobby and Eva Suggs.
Treasurer’s Report:
Treasurer Carole Pollock gave the treasurer’s report. We paid RS Sports $241.24 for shirts and blankets. Deposits of $158 for cans and $56 for pork skins was received. Donna made motion to approve. Cindy made second. Treasury report approved.
Old Business:
We did not have a January meeting due to extreme cold weather.
Secretary Marsha Humphries read November minutes. Norma made motion to approve and Charles made second. Minutes approved as read.
Charles Pollock updated us on the Fern sale. We will be selling Foxfire Ferns. Ferns will be $16. The Grandparent Club profit will be $5 for each fern. Prepaid fern orders are due by March 9 (the next club meeting). Ferns will be delivered to the school the last week in March or the first week in April. School groups will have the opportunity to help us sell for $3 for each fern sold. Donna will contact Lynn Pinson about this fund raiser opportunity for other school group participation. Beth made motion to approve this fundraiser. Norma made second. Motion passed.
Charles Pollock also informed us of a gold buying event that would benefit the school. We would send flyers home and place an announcement in paper explaining the event in detail. Individuals wishing to participate in the event would drop off their gold at designated locations and receive the full fair market value of their gold. The grandparents club would receive 35% of the total sales from the event. Norma made motion to accept this fundraiser. Bobby made second. Motion passed.
New Business:
The club was informed of the schools need of maps for social studies classes and smart boards. The school has only one smart board for the entire school. This topic was tabled and will be up for business discussion next meeting.
The next regular meeting will be 7:00 Tuesday, March 9, 2010.
Donna adjourned the meeting at 8:00 pm.
Minutes of November 10, 2009
President Donna Shiver called the meeting to order at 7:00 pm and welcomed all present. Donna gave an opening prayer. Twelve members were present. Members attending were Donna Shiver, Barbara and Don O’Steen, Carole and Charles Pollock, Bobby and Eva Suggs, Quida Holder, Jimmy and Beth Woods, Cindy Everson and Marsha Humphries.
Treasurer’s Report:
Treasurer Carole Pollock gave the treasurer’s report. We donated $100 for two students to attend Rock Eagle ($50 per student). We received donations from P & C Bank and Family Bank. Our fall festival profit after expenses was $3,077.31. Beth made motion to approve and Cindy made second. Report was approved as read.
Old Business:
Secretary Marsha Humphries read October minutes. A correction is to be made on these minutes. Last month, we paid $278.20 for the school disciplinary sheets (Fast Copy) and $200 for ant pest control (Southland Outdoor Services). Charles made motion to approve the minutes with this correction. Eva made second.
New Business:
We discussed the Fall Festival and what we could do for next year. We want to have all items to a grandparent member by Thursday before the fall festival. Bobby Suggs will make some kind of heat lamp to keep burgers and hotdogs warm. A cafeteria worker suggested to one of our members to add some milk to the nacho cheese—it makes the cheese creamier and it stretches the cheese. We need at least 10 cans of cheese. We need to increase corn dogs, hotdog, hamburgers and chili amounts next year. We need to purchase additional food items at Sam’s for a backup food supply source and if it not needed we can return the items. We might ask the Jr. Class to bring items instead of work at the booth.
Thank you notes will be mailed to major contributors to our booth. A special thank you to Little Red Dog House, Burger King, Vann Farms, Sarah and Lamar Kirkland, Family Bank, P&C Bank and Parker Funeral Home. We appreciate all individuals donating food, supplies and time. Donna will also put a thank you article in The Camilla Enterprise.
Donna will award the FFA with a pizza party for making the aluminum can baskets for us.
Charles Pollock suggested we sell ferns for a spring fundraiser. Donna made motion to approve. Jimmy made second. Motion approved to sell ferns. We will begin taking prepaid orders in January. Charles also suggested a gold buying event where the grandparents club would retain a fee.. This topic was tabled and will be up for business discussion next meeting.
The next regular meeting will be 7:00 Tuesday, January 12, 2010. We will not have a December meeting.
Donna adjourned the meeting at 8:15 pm.
BACONTON COMMUNITY CHARTER SCHOOL
GRANDPARENTS BOOSTER CLUB MEETING
Minutes of October 13, 2009
President Donna Shiver called the meeting to order at 7:02 pm and welcomed all present. Donna gave an opening prayer. Excitement filled the room as twenty members were present which included ten new members. Members attending were Donna Shiver, Gail White, Jackie Rouse, Linda Bell, Lynne Brown, Jimmy and Beth Woods, Carole Pollock, Marsha Humphries and new members Eva and Bobby Suggs, Terrie Swain, John and Cora Bausom, Don and Barbara O’steen, Ronnie and MaryBeth Palmer and Wanda Whitaker. We had one very special grandparent guest – Sarah Kirkland.
Treasurer’s Report:
Treasurer Carole Pollock gave treasurer’s report. We donated $250 each to two BCCS fire victims. One hundred dollars was donated to help sponsor the Washington trip. We donated $278.20 to the school to pay for the ant pest control on the school grounds. We collected cans revenue of $229. Donna made motion to approve, second by Linda. Report was approved.
Old Business:
Secretary Marsha Humphries read September minutes. Carole made motion to approve, second by Beth. Minutes were approved as read.
Donna read a thank you note from Jeremy Sangster as he was a recipient of the 2009 senior scholarship.
New Business:
Fall Festival ideas were discussed. We reviewed our plans for our booth to the new members. Our grandparent booth is the only food booth at the fall festival. Lamar and Sarah Kirkland will again help us this year and will bring their cooking equipment. Norma Gilpatrick will reserve our tents. Jimmy Woods will be responsible for our tables. A chili recipe was passed out and we are asking our chili sponsors to use this recipe. We plan on purchasing our soft drinks from Walgreens. Lamar will check with Robert Scott about donating corn dogs. We will need the following items: pickles, zip lock bags, coffee, sugar, sweet and low, coffee filters, spoons, hot chocolate, oil, crackers, mayonnaise, nacho chips, nacho cheese, sliced cheese and at least 10 cases of water.
Menu and prices for the fall festival:
Coffee/ hot chocolate $1.00
Chili 2.00
Hamburger 2.00
Corndog/hot dog 1.25
Nachos 2.50
Pickles .50
Chips .50
Pork Skins to be determined later
Lynne Brown discussed the idea of having a wire basket for can collection. This could be used during school events and it should not be confused with a trash can. She will bring one by for us to look at and we will try to have some made.
The club will meet again on Tuesday, November 3 at 6:30 to discuss final plans at the Mexican Restaurant in Camilla.
The next regular meeting will be 7:00 Tuesday, November 10 at the school library.
Donna adjourned the meeting at 8:05 pm.
BACONTON COMMUNITY CHARTER SCHOOL
GRANDPARENTS BOOSTER CLUB MEETING
Minutes of September 08, 2009
President Donna Shiver called the meeting to order at 7:03 pm and welcomed all present. Donna gave an opening prayer. Nine members were present which included three new members. Members attending were Donna Shiver, Norma Gilpatrick, Cindy Everson, Marsha Humphries, Carole Pollock, Gail White and new members Linda Bell, Jimmy and Beth Woods. We had one guest – Pam Rucker
Treasurer’s Report:
Treasurer Carole Pollock gave treasurer’s report. Donna made motion to approve, seconded by Linda. Report was approved.
Old Business:
Secretary Marsha Humphries read August minutes. Carole made motion to approve, second by Cindy. Minutes were approved as read.
Cans are still collected for recycling. Someone has made arrangements to take the can wagon to the recycling center on a regular basis.
New Business:
Cards will be printed and passed out at the Pre K Grandparent Breakfast on Friday, September 11 to encourage grandparent membership.
Fall Festival ideas were discussed. Norma will make arrangements for tents. Burger King will again donate our hamburgers, buns, ketchup and mustard. Walgreens will give us a discount on soft drinks. We plan on using a designated recipe for chili this year. In place of boiled peanuts, we discussed the idea of having fresh pork skins. We will again be accepting donations of money and supply items for the fall festival and will begin working on the items needed in October. Lamar and Sarah Kirkland will again be assisting at the Fall Festival.
Pam Rucker discussed several potential Baconton Blazer fund raiser ideas. BCCS Grandparent Tee Shirts were available for purchase and more will be ordered. Pam also donated six aprons with the BCCS Grandparent Logo for use at the fall festival.
The club will meet again on October 13, 2009 at the school library.
Donna adjourned the meeting at 8:10 pm.
BACONTON COMMUNITY CHARTER SCHOOL
GRANDPARENTS BOOSTER CLUB MEETING
Minutes of August 11, 2009
President Donna Shiver called the meeting to order at 7:00 pm and welcomed all present. A special welcome was extended to four new members. Cindy Everson gave an opening prayer. Eight members were present including old members Donna Shiver, Carole Pollock, Cindy Everson and new members Jackie Rouse, Gail White, Lynn Brown and Debbie Simpson.
Treasurer’s Report:
Treasurer Carole Pollock gave treasurer’s report. Donna made motion to approve, seconded by Cindy. Report was approved.
Old Business:
Cans are still collected for recycling.
Donna sent application in for a Wal-Mart grant.
We sponsored and paid $300 for Britta Reed and Lillie Williams to attend HOBY – March 2009 (school term 08-09).
We reimbursed BCCS $150 in July for the end of the year prizes for PROPS (school term 08-09).
Grandparent Booster Club members met at Old Mexico Restaurant on August 4 to discuss Open House at school on August 9.
New Business:
Membership dues will be waived this year to promote membership. We currently have 19 registered members this year.
The majority of the meeting centered on the upcoming Fall Festival. Members were asked to save the date of November 7 for this major event. A chili recipe was discussed for the fall festival.
The club will meet again on September 8, 2009 at the school library.
Donna adjourned the meeting at 8:00 pm.
BACONTON COMMUNITY CHARTER SCHOOL
GRANDPARENTS BOOSTER CLUB MEETING
Minutes of October 6, 2008
Minutes:
Treasurer’s Report:
Old Business:
Cans are still collected for recycling.